Privacy Statement for Wexford County Council
Who we are and why do we require your information?
Wexford County Council seeks to lead the economic, social, cultural and environmental development of the county and to provide high quality services at local level. Our vision is for an inclusive County of sustainable urban and rural communities that have respect for their environment, a sense of local identity comprised of a shared purpose and a deep sense of civic pride.
The promotion of a culture of excellence in service delivery remains one of Wexford County Council’s core objectives and is included in our Corporate Plan. This quality service includes not only the level and quality of service given to our customers, but also the quality of our decision-making processes, the efficiency and effectiveness of our corporate operations, standard of our facilities and our ability to adapt in an ever-changing environment.
In order to provide the most effective and targeted range of services to meet the needs of the citizens, communities and businesses of County Wexford we will be required to collect, process and use certain types of information about people and organisations. Depending on the service being sought or provided, the information sought may include ‘personal data’ as defined by the Data Protection Acts and by the general data protection Regulation (GDPR) and may relate to current, past and future service users; past; current and prospective employees; suppliers; and members of the public who may engage in communications with our staff. In addition, staff may be required, from time to time, to collect, process and use certain types of personal data to comply with regulatory or legislative requirements.
Why do we have a privacy statement?
Wexford County Council has created this privacy statement in order to demonstrate our firm commitment to privacy and to assure you that in all your dealings with Wexford County Council that we will ensure the security of the data you provide to us.
Wexford County Council creates, collects and processes a significant amount of personal data in various multiple formats on a daily basis. Wexford County Council ‘s commitment to you is that the personal data you may be required to supply to us is;
- Obtained lawfully, fairly and in a transparent manner
- Obtained for only specified, explicit and legitimate purposes
- Adequate, relevant and limited to what is necessary for purpose for which it was obtained
- Recorded, stored accurately and securely and where necessary kept up to date
- Kept only for as long as is necessary for the purposes for which it was
- Kept in a form which permits identification of the data subject
- Processed only in a manner that ensures the appropriate security of the personal data including protection against unauthorised or unlawful processing.
Data Protection Policy
Wexford County Council has a detailed data protection Policy which goes in to more detail as how we as a public body are committed to ensuring the security of any personal data you provide to us.
A copy of Data Protection Policy can be accessed via the following link,
Wexford County Council Data Protection Policy
What personal data do we need?
The types of personal data you may be asked to supply can be categorised as follows,
- Contact details to allow for efficient communication
- Details of your personal circumstances which you are required by law to supply as part of your application for a service offered by Wexford County Council
- Your own financial details which you are required by law to supply as part of your application for a service offered by Wexford County Council.
Contact Details
In order to communicate with you will be asked for contact details. You do not have to provide all contact details but providing more, such as email, phone, address, makes it easier to communicate.
Details of Personal Circumstances
If you wish to apply for a particular service from the local authority you will be asked for a varying amount of personal details specific to you and your family, in order to support your application. Wexford County Council will set out the information we require in a series of separate and distinct application forms relevant to each service. Each service/business unit which will ask you for personal information will also provide you with a detailed privacy notice specific to that service which will details the following,
- Detail the specific and legitimate purpose for which the personal data is being sought,
- The legal basis under which the information is required to be supplied,
- Detail of the other organisations/bodies/entities that we will be required to share data with, or obtain data from, in order to provide the required service,
- Details of how your personal data will be kept safe from unauthorised or unlawful processing,
- Details of the period for which your personal data will be retained by Wexford County Council and what will happen to it after the required retention period has expired.
Financial Details
If you wish to apply for a particular service from the local authority or you are a supplier to the local authority you may be asked for a varying amount of personal financial details specific to you and /or your family, in order to support your application / facilitate payment. Wexford County Council will set out the information we require in a series of separate and distinct application forms relevant to each service. As is the case with the other personal data outlined above the specific service/section of Wexford County Council will address the necessity for the financial details as part of their specific privacy notice.
Records Management Policy
Wexford County Council has a detailed record management policy which goes in to more detail of the time period for which your personal data will be retained by Wexford County Council and what will happen to it after the required retention period has expired.
A copy of Record Retention Policy can be accessed via the following link, Wexford County Council Records Management Policy
Your Rights
You have the right to request access to personal data held about you, obtain confirmation as to whether data concerning you exists, be informed of the content and source of data and check its accuracy. In addition, if the data held by us is found to be inaccurate you have the right to change, remove, block, or object to the use of, personal data held by Wexford County Council. In certain circumstances blocking access to data may delay or remove access to a service where the data is required by law or for essential purposes related to delivery of a service to you. Please note that to help protect your privacy, we take steps to verify your identity before granting access to personal data. For further details on exercising your rights see:
Right of Complaint to the Office of the Data Protection Commissioner
If you are not satisfied with the outcome of the response you received from XYZ County/City Council in relation to your request, then you are entitled to make a complaint to the Data Protection Commissioner who may investigate the matter for you.
The Data Protection Commissioner’s website is www.dataprotection.ie or you can contact their Office at:
Lo Call Number: 1890 252 231
E-mail: info@dataprotection.ie
Postal Address: Data Protection Commissioner, Canal House, Station Road, Portarlington, Co. Laois. R32 AP23.